Chapter Mileage Program

Chapter Mileage Program / RIDE 365

Mission Statement:

This program exists for the purpose of encouraging our Members to ride, record and submit their mileage. These programs are supported by various challenges, individual and group rides, along with monthly status updates at our HOG Call meetings. Our Members always recognize the value of fair play and integrity to accurately report their own riding experiences.

Registration:

All bikes registered in the program must submit their VIN numbers. Members completing the previous year’s program will be automatically enrolled in the following year’s program, their final mileage for the previous year will be recorded as the starting mileage for the following year. Any Member who fails to complete the previous year’s program or fails to renew their Membership by the Dec. 31 deadline must re-register with the program to participate. Any bikes purchased or sold or traded in must be reported to the Mileage Program along with the ending mileage of that bike. Any new bikes purchased must be registered with the program by providing the VIN and starting mileage. Members joining the Mileage Program for the first time will be presented with a Participation Token. All Members completing the program will also receive a Participation Token. The deadline to pick up these tokens will be three (3) months after registration or completion. All unclaimed tokens will be returned to the Chapter.

Currently our  Chapter participates in two Mileage Programs, let’s examine each one.

The first is our  St. Charles HOG Chapter Million Mile Program (a.k.a. the Chapter Mileage Pgm.) and this is the mileage program that has been in use for several years. Its development, design and management is something that we work constantly to keep current and effective for our Members. It is open to all Members of the Chapter who ride their own Harley Davidson motorcycle. The miles recorded in this program are “Odometer Miles Only.” That means that all miles added to the VIN (Vehicle Identification Number) mileage record for that bike are based on odometer readings only. As each Member registers in the Chapter Mileage Prgm we associate that Member with the VIN for his or her bike(s) and our Chapter mileage awards are based on that. We recognize that there is the occasional possibility that another Chapter Member may ride a bike registered in the Program to another, and we wish to support those needs. For that reason, our Chapter Mileage Program will allow for a fifty mile maximum per bike per year for this reason. Any mileage in excess of those fifty should be noted and reported to the Chapter Mileage Program Leader to be noted for the purpose of the yearly mileage total accredited to the owner of that bike. Failure to comply could be considered as reason to remove a Member from consideration for recognitions or awards. 

We also understand that there are times when the owners of two bikes may wish to ride together on one bike. While both the rider and the passenger may be in the Chapter Mileage Program with their own bikes, the miles reported for such a ride can only be attributed to the VIN of that bike ridden and the owner registered with that VIN. The Passenger will not receive any miles. The Primary Officers and the Mileage Team Leaders will have final approval regarding any rider’s eligibility for prizes in the Chapter Mileage Program.

The second mileage program our Chapter engages in is the H.O.G. RIDE 365 Mileage Program. This program is Nationwide and is directed by H.O.G. and the rules for this program are different than our Chapter Program. The biggest difference is that RIDE 365 includes miles for the passenger. Easily misunderstood how this works, let’s break it down. H.O.G. understands the passengers are not always on the bike when it’s ridden. It is H.O.G.’s position that as a Member of H.O.G. each passenger is as eligible for the miles recorded for the bike as the rider. When the miles reach one of the many reward levels, H.O.G. will award both the rider and the passenger registered to that VIN with equal rewards, pins, or patches. To ensure that H.O.G. is able to include the passengers it is important that each passenger has the VIN of the bike in his/her H.O.G. account.

How does it all come together? To facilitate this we ask that when our Members register for our Chapter Mileage Program they also include the names of their passengers (providing they’re H.O.G. Members) at that time and make monthly updates of their mileage. Riders and passengers may be registered at any time, but mileage records begins at the time of registration. As each month ends our Chapter Mileage Program leader forwards the mileage updates from the Chapter Mileage Program to the Chapter Manager, who updates those miles into the H.O.G. records for each Member, including the passenger. If the Member or passenger does not have a record in H.O.G., or does not have their VIN registered, our Chapter Manager will make those updates. It is these records that H.O.G. uses to maintain and update each Member’s personal riding history. It is incumbent on all Members of H.O.G. to be sure that their accounts in H.O.G. are currant and correct. Please understand that it is H.O.G.’s position that Members who have their own bike registered to them in RIDE 365 will not be eligible to receive passenger miles when on the back of someone else’s bike.

Both of these programs benefit from the Multiple Monthly Riding Challenges hosted by our Chapter, H.O.G. and St. Charles Harley Davidson.

The miles we’ve ridden in these programs, combined with our Members’ drive to ride have resulted in multiple National Titles.

In addition, H.O.G. has a program that provides cash equivalent reward points for miles ridden through its H-D app that can be spent at any participating Harley dealership through the app.

For more information on the H.O.G. RIDE 365 program go to:

https://www.harley-davidson.com/us/en/content/hog.html

If you have any questions, any Member of the Chapter Mileage Team will help to answer them.

Mileage Submissions, Registrations, Eligibility, and Questions:

All mileage submissions must be texted to Tim “Papa” Schaefer at 314-594-7274 and must contain a current photo of the odometer. If reporting the mileage of multiple bikes, please include the last six digits of the VIN so that the miles are recorded accurately.

New registrations may also be texted to the above number. Please include a photo of the VIN along with the odometer. Also type the VIN in your message to allow us to be sure it’s correct along with your name.

Bikes sold or traded in may also be reported by texting to the above number. Please provide a photo of the final mileage and the last six digits of the VIN along with your name.

Monthly mileage reporting for the purpose of participating in the March through December Update Challenge must show an increase in miles of a minimum of fifty miles for the year to be considered eligible for the drawing.

Any questions regarding the program or a Member's status in the program may also be texted to the above number at any time.

Duration:

Each year’s current Mileage Program begins following the ending of the previous year’s program. All Members who completed the previous year’s program are automatically enrolled in the following year’s effort. The program ends each year on December 25th and starts new for the next year on the following day, Dec. 26th.

Eligibility:

All Members of St. Charles HOG Chapter are eligible to participate. Only Harley Davidson bikes are permitted per Harley Davidson to comply with H.O.G. Mileage Programs. Rental bikes can have their mileage recorded as well, but the rental agreement paperwork must include the VIN as well as the starting and ending mileage for the rental and must be presented to the Chapter Mileage Program director. Our Chapter relies on the Honor System in its programs and trusts our Members to always recognize the value of fair play in all their activities. This allows for the fair and accurate accounting of miles for the year.

Our Riding Legacy

*HOG introduces RIDE 365